Toggl vs Clockify: What Approvals and Monitoring Cost

Toggl or Clockify? We priced both plan by plan, from free tiers to SSO, with 10, 25 and 50 seat costs for approvals, billable rates and monitoring.

Last updated: October 6, 2026. Prices checked October 2026.

In the Toggl vs Clockify price match, Clockify is cheaper for every feature we compared. Toggl charges $9 and $16 per user per month on annual billing, while Clockify runs $3.99 to $11.99 and has a free plan for up to 5 users. Toggl's own page says no screenshots, while Clockify offers activity monitoring from Pro at $7.99.

Key takeaways

• Timesheet approvals are the biggest gap. They start on Toggl Premium at $16 and on Clockify Standard at $5.49, a difference of $10.51 per user.

• Toggl lists no screenshot monitoring and says so on its pricing page. Clockify starts activity monitoring on Pro at $7.99.

• Toggl gates billable rates, rounding and CSV exports behind Starter at $9. Clockify Basic at $3.99 is the closest plan.

• Toggl saves 25 percent on Starter and 33.3 percent on Premium with annual billing, and Clockify saves about 20 percent on Pro.

• Both tools have a free plan. Toggl does not state its user limit on the pricing page, and Clockify says up to 5 users.

Which is cheaper, Toggl or Clockify?

Clockify is cheaper at every comparable tier in the Toggl vs Clockify match, though the two tools split their features differently, so price alone does not settle it.

All prices are per user per month. Toggl has two paid tiers and Clockify has four, so Toggl packs into Premium what Clockify spreads across Standard and Pro. That is why the Upper row looks so lopsided. Toggl Premium costs $8.01 more than Clockify Pro on annual billing.

We already priced each tool on its own. Read the Toggl Track pricing guide and the Clockify pricing guide if you want every plan in one place.

What do you pay for the basics?

For billable rates, rounding and exports, Toggl Starter costs $9 per user, and Clockify Basic costs $3.99, so Clockify is $5.01 cheaper per user.

On the Toggl comparison table, Billable rates, Rounding, CSV exports, Alerts, Guest access and team level reports are all blank on Free and included from Starter. On Clockify, the closest plan is Basic, and its feature list includes billable rates, CSV and Excel exports, shared reports and project templates.

Illustrative example: the formula is seats x annual price x 12, and the seat counts are chosen for the math. At 25 seats the gap is $1,503.00 a year. Not every feature on Starter has a twin on Basic, so check the list before you treat the two as equal.

What do timesheet approvals cost?

Approvals start on Toggl Premium at $16 and on Clockify Standard at $5.49, which makes Toggl $10.51 more expensive per user.

Toggl shows Timesheet approvals as a dash on Free and Starter and a check on Premium and Enterprise. Clockify lists Approval, with time off, invoicing and attendance and overtime, from Standard.

Illustrative example: same formula. At 50 seats the difference is $6,306.00 a year. Premium also unlocks required fields, time tracking reminders and project dashboards, so some of that money buys a lot more than approvals. Will your team open those screens? If not, this is the gap to look at first.

Does either tool monitor activity?

Clockify does from Pro at $7.99, while Toggl lists no screenshot monitoring and advertises that choice.

The Toggl pricing page carries a badge that reads No screenshots, no surveillance, and its card for Premium does not mention monitoring. Its comparison table does list Desktop activity tracking and Idle time detection on every plan, including Free. Read that as time tracking help, not as screenshots, and confirm what it records during the trial.

On Clockify, the pricing page lists Activity monitoring and GPS tracking from Pro. The page has no row called Screenshots, and the Clockify help center lists screenshots on Pro, so confirm what Pro captures before you buy. If you only need monitoring, Clockify Pro at $7.99 is the only one of the two that sells it, and it costs $8.01 less than Toggl Premium.

Not sure monitoring is right for your team? Our piece on manual versus automatic time tracking covers the trade off.

What do the top plans cost at 10, 25 and 50 seats?

Toggl Premium costs $8.01 more per user than Clockify Pro on annual billing, so the yearly gap grows with every seat you add.

Illustrative example: seats x annual price x 12. Premium includes profitability reports, labor costs, fixed fees and smart forecasting. The Clockify help center lists labor cost and profit, budget and estimates, custom fields, alerts and forecasting on Pro, so most of the headline items have a Clockify match at $7.99. We did not test whether each one behaves the same way. Do your managers read profitability reports every week? If they do, trial both before you pay the gap.

Which tool charges more for SSO?

Toggl puts SSO on Premium at $16, and Clockify puts it on Enterprise at $11.99, so Clockify is $4.01 cheaper per user.

Illustrative example: 10 seats on Toggl Premium cost 10 x $16 x 12 = $1,920.00 a year. 10 seats on Clockify Enterprise cost 10 x $11.99 x 12 = $1,438.80 a year, a gap of $481.20. Toggl Enterprise has no public price at all, so teams that need custom roles or multiple workspaces must ask for a quote.

How much do you save by paying yearly?

Toggl saves 25 percent on Starter and 33.3 percent on Premium with annual billing, while Clockify saves about 21.5 percent on Standard and 20.0 percent on Pro.

The Toggl page shows a banner reading Annual (Save 33.3%) with a label that says 4 months free. That number matches Premium, and Starter works out to 25 percent, so a Starter buyer gets three months free, not four. Who is more likely to pick the monthly toggle, and pay 33 percent more on Starter or 50 percent more on Premium without realizing it?

What about the free plans and trials?

Both tools have a free plan, and only Clockify says how many users it covers.

Toggl says Free for a limited number of users and does not give the number on the page. It also offers a 30 day trial on Starter and Premium. Clockify says up to 5 users on its Free card.

Freelancers and solo workers should read our freelancer time tracking guide before picking a paid plan at all.

Which tool fits which team?

The Toggl vs Clockify choice comes down to this: pick Toggl for planning and profitability tools in one place, and Clockify for approvals and a low price.

Toggl fits you if

• You want capacity planning, labor costs and profitability reports

• You want a tool that says clearly it will not take screenshots

• You can pay $16 per user for approvals and project dashboards

Clockify fits you if

• You have 5 or fewer people and want to pay nothing

• You need approvals, time off and invoicing for $5.49

• You want activity monitoring from $7.99

• You want phone and chat support on every plan

Want a wider list? See our roundup of the best employee time tracking software and our independent look at Toggl Track reviews.

Where does WorkSnaply fit?

On annual billing, WorkSnaply Professional at $6.39 includes screenshots and activity monitoring and costs $1.60 less than Clockify Pro and $9.61 less than Toggl Premium.

Disclosure: we build WorkSnaply, so read this section with that in mind. Every price comes from the vendor pages listed in the Fact Check table.

Illustrative example: 10 seats on WorkSnaply Professional cost 10 x $6.39 x 12 = $766.80 a year, against $958.80 on Clockify Pro and $1,920.00 on Toggl Premium. See WorkSnaply pricing for every plan, and how screenshots and activity monitoring work in WorkSnaply to see what gets captured.

Related reading

• Toggl Track pricing, is it worth it

• Clockify pricing, free plan and paid tiers

• Toggl Track reviews

• All pricing guides

Frequently Asked Questions

Is Toggl more expensive than Clockify?

Yes, for every feature set we compared. Toggl runs $9 for Starter and $16 for Premium per user per month on annual billing, and Clockify runs $3.99 to $11.99 for Basic to Enterprise.

Does Toggl have a free plan?

Yes, but the pricing page says only Free for a limited number of users and does not give the number. Clockify says up to 5 users.

Does Toggl take screenshots?

The Toggl pricing page carries a badge that reads No screenshots, no surveillance. Clockify lists activity monitoring from Pro at $7.99.

Which plan includes timesheet approvals?

Toggl Premium at $16 and Enterprise. On Clockify, approval starts on Standard at $5.49.

Which tool has SSO on a cheaper plan?

Clockify. SSO is on Enterprise at $11.99, while Toggl lists it on Premium at $16.

How much is the Toggl annual discount?

The page says Annual (Save 33.3%). That matches Premium, and Starter saves 25 percent, going from $12 to $9.

Fact Check